There are some questions that arise for all "beginner" applicants – these FAQs and our answers you can read below:
It depends on the type of application and the experience of the colleague. Local municipalities and public foundations occasionally employ a grant referent, because they want to submit several applications a year and they want an employee to write them. However, in case of compiling EU grant applications, it is only a grant expert with the full range of knowledge and experience who can coordinate the company and its project conception with the grant guidelines. An experienced external grant consultant can objectively assess the feasibility of the project as well.
The grant consultant is the simultaneous interpreter of the client. We “translate” make the call comprehensible and the application eligible for our clients.
The grant intermediary makes all efforts to draw up the criteria, the method of evaluation and aspects of assessment. The language of applications is a peculiar mixture of legal, economic and scientific terms and expressions.
One of the tasks of the grant consultant is to correctly interpret and tailor to the project the technical language of the grant call documentation that is difficult to understand for the client. The other task is to translate the project conception into the language of grant call construction - as the assessors’s decision is based on that. The language of applications is not always clear for the project holder, it is one of the reasons why it is necessary to hire a grant consultant.
It is of vital importance for all applicant companies to know when to expect the disbursement of the grant. If you contract us, we guarantee that you will know the project cash-flow before starting the project because it is an important part of planning. We can also determine the inflow of the grant amounts in advance because due to our accurate financial accounting in most cases the retrieved grant arrives to our clients’ account within 1-2 months.
However, we only recommend submitting an application for companies that have enough resources for the project and the implementation of the plan does not stop in the period prior to the grant.
About the project submitting fee
Compiling an application – especially if it has attachments like a feasibility study -, is a time-consuming and labour-intensive process requiring expertise, and the coordination of the work of many people under the stress of the deadline. Accordingly, the application has a compiling fee that is usually paid for the grant consultant company in case they have performed their task, that is they have submitted the application. From the first meeting to the application admission several months, even half a year elapses, so the fee the consultant company gets for compiling the application is the payment for the intensive work of several months. It amounts to the monthly salary of a mid-level manager.
Concerning the part that the compiling fee is also paid in case the applications turns to be unsuccessful in the end, in the course of preparation and writing the grant consultant company makes all efforts to compile a winning application. They give a guarantee for their work and if it meets the requirements, they have the just claim for their fee.
Because it is the essence. In an application we claim a grant, so we have to detail and specify the budget the most extensively, it is not enough to merely generate ideas. An elaborated application budget is a great help in the disbursement of the grant. A very detailed budget is required for the applications, and it is always determined what the grant can be claimed for, and what not, and what per cent of the budget can be expended on a particular item. It needs special attention that the applicant should account for not only the required grant but also its own expended resources.
There are for serious regulations for the EU and the Hungarian State to follow what their application grants are claimed and spent for by the companies. So it is obvious that they require the quality and amount of documentation that makes clear for them to identify what happens to the grants awarded by them.
In case a company contracts a grant consultant undertaking application and project management as well, will have an easier job, because the consultant will follow the implementation and sustainment periods, too, to make the disbursement of the grant easier. On the basis of many years’ experience we can tell that it is easier to win at an application than disburse all of the grant awarded. The real task starts when the company wins, as the disbursement of the grant has stricter rules than compiling the application.
Yes, it is possible. What must be considered is if the company has enough own resources to implement two or more projects and the money for their pre-financing. Will there be a person in charge of the coordination and follow-up the large-scale, 4-7-year projects (including the sustainment period), their accounting, documentation and the requirements of the sustainment period?
Generally, it can but in certain calls it is a reason for exclusion if the company’s application was a success in the same call the previous year. If it was not, the company can enter the same application the following year. In case it was turned down not due to a formal error or lack of resources, it is worth hiring a grant consultant to check the project. (Act Partner, for instance, contracts to re-submit our partners’ rejected application free of charge when the grant resource reopens. See: What we guarantee)